General Meetings

After the first AGM, the next AGM must be held between 11 to 13 months after the date of the first AGM [Schedule 2, Part 2, Clause 31 (1) (a)]. The Adjudicator can make ...continue reading Annual General Meetings (AGMs)

The agenda for an AGM must have: a copy of the financial statement of the owners corporation for that year a motion for accepting the financial ...continue reading AGM Agenda

Any general meeting of the owners corporation that is not an AGM is called an extraordinary general meeting. These meetings should be held when necessary during the ...continue reading Extraordinary General Meetings

Any person entitled to vote at a general meeting can ask for a motion to be put on the agenda for a general meeting. Written notice must be given to the Secretary. The Secretary must put the motion on the agenda for the next general meeting [Schedule 2, Part 2, Clause 36].  

Notices for general meetings must: have a motion to confirm the minutes of the last general meeting have other motions to be considered at the meeting clearly show ...continue reading Notice of Meetings

If present, the Chairperson must preside at all general meetings. If the Chairperson is away, the people at the meeting must elect someone to chair that meeting only. The person elected must be entitled to vote [Schedule 2, Part 2, Clause 15]. The Chairperson does not have a deciding vote.

There must be a quorum at a general meeting before any motion (including election of an executive committee) can be voted on. A quorum is: a) one-quarter of the people ...continue reading Quorum

Only motions on the agenda for a meeting can be voted on but motions on the agenda may be amended at the meeting. A person who is entitled to vote at the meeting may ask for a motion to be amended [Schedule 2, Part 2, Clause 35 (3)].  

At a general meeting the Chairperson may rule that a motion is out of order if: it would conflict with the Act or the by-laws, be unlawful or not enforceable if passed or proper notice of the meeting was not given [Schedule 2, Part 2, Clause 14].  

You are entitled to vote at a general meeting in person, if you are: a company nominee of a corporation shown on the strata roll as the owner an appointed proxy an ...continue reading Persons Entitled to Vote at General Meetings

A valid proxy must be on the form prescribed by the regulations. An owner can make any person their proxy. Proxies must be given to the Secretary before or at the ...continue reading Proxies

A motion at a general meeting is decided by the number of votes cast for or against the motion, with each owner having one vote for each lot they own. Most decisions ...continue reading Counting Votes on Motions

A general meeting can be adjourned for any reason if a motion is passed at the meeting for the adjournment. A general meeting must be adjourned if there is no ...continue reading Adjournment of Meetings