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The responsibilities of the owners corporation

Books and records the owners corporation must keep

Notices, meetings and correspondence

The owners corporation must record, by mechanical, electronic or other means, all details of notices given under the Strata Schemes Management Act or any other Act. Orders under the Strata Schemes (Freehold Development) Act and Strata Schemes (Leasehold Development) Act, or by a public authority, local council or a court, must also be recorded. These records must be kept for at least 5 years [s. 104].

The following information must be recorded for each notice:

  • the date and manner of service
  • the part of the strata scheme it is about
  • the date for obeying the order
  • the date the order was obeyed [s. 101].

 

The owners corporation must keep minutes of its meetings, including details of motions passed, for at least 5 years [s. 102 & 104].

The owners corporation must keep:

  • copies of all correspondence received and sent for at least 5 years
  • notices of owners corporation and executive committee meetings for at least 5 years
  • proxies given to the owners corporation for at least 5 years after the proxy expires [s. 104].
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