General Meetings

A general meeting can be held only once a notice has been sent to all owners. There must be 21 days notice, not including time to allow for delivery of mail (Standard ...continue reading Convening a General Meeting

It is strictly prohibited to record any portion of a meeting (committee or general) unless permission has been sought and granted from all those in attendance. It falls under the Invasion of Privacy Act 1971 as an unauthorised listening device.

Standard Module Section 70 prescribes the following content for the general meeting notice – Statement of the time and place of the proposed meeting Agenda Proxy ...continue reading Content of General Meeting Notice

Documents that must be included in a general meeting notice include - Document Section of Standard Module Ballot papers for the conduct of either secret or ...continue reading Documents to include in the General Meeting Notice

Standard Module section 73 stipulates the compulsory inclusion of explanatory material in the general meeting notice with the voting paper.  It is to be included in the ...continue reading Explanatory Material

Each year the major decisions of the body corporate are made at the annual general meeting. This is the only compulsory meeting of the members. First Annual General ...continue reading Annual General Meeting

If during the course of a year issues arise which must be considered at a general meeting, and the matter should be decided before the next annual general meeting, it ...continue reading Extraordinary General Meetings

For a meeting to open a quorum of voters must be present within 30 minutes of the scheduled start time of the meeting. Voters are present if they are personally at the ...continue reading Conducting Business at a General Meeting

Only defined voters may vote at a general meeting. Under Standard Module Section 83, a voter for a general meeting is an individual who is entered on the body corporate ...continue reading Who May Vote at a General Meeting?

The representative of a subsidiary scheme is also a voter in the body corporate. This is the person chosen by the committee of the subsidiary scheme, or in the absence of a decision it is the chairperson of the subsidiary scheme. (Standard Module Section 10 (iii)).  

A registered owner may lose the right to vote, or have their representatives lose the right to vote, if a mortgagee in possession claims this right by written notice to ...continue reading Loss of the Right to Vote

Owners may vote at a general meeting either by (Standard Module section 86) - Attending the meeting in person and voting from the floor. Attending the meeting and ...continue reading How Voters can Vote

Where there are co-owners for a lot, those present submit a single vote as the owner of the lot. If co-owners are in conflict then there is to be no vote counted for that lot (Standard Module Section 87(4)).  

The notice of the general meeting will include a voting paper for all open motions, and a voting paper (or papers) for any motion to be decided by secret ballot. Secret ...continue reading Voting Papers

The decisions (known as resolutions) made by your body corporate at its general meetings are recorded in a formal document known as the minutes. These are usually ...continue reading Minutes of the Meeting