Annual General Meetings

A well-planned agenda is necessary for an effective meeting. It should include: Election of chair, attendances, apologies, proxies, quorum and entitlements to ...continue reading Agenda for the Annual General Meeting

A quorum for general meetings is at least 50 per cent of all the lot owners or their proxies by number of representing 50 per cent of the total number of lots or lot ...continue reading Quorum

Voting can be done at a meeting or by a ballot. At a meeting, voting is usually by a show of hands, with one vote for each lot. However, any lot owner may require ...continue reading Voting

There are different types of resolutions, depending on the percentage of votes required to agree before a resolution is passed. Please note: The percentages required ...continue reading Resolutions

An owners corporation should consider delegations of its powers at each annual general meeting. Delegations enable a chairperson, secretary, manager or committee to ...continue reading Delegations

The owners corporation must arrange for minutes of all meetings to be kept. Minutes must include: Date, time and location of the meeting Names of lot owners at the ...continue reading Minutes of Meetings

As a lot owner, if you cannot attend a meeting, you can appoint a trusted person as your representative. This person is your “proxy” and their vote is counted as ...continue reading Proxies

A person acting under a power of attorney for a lot owner may vote on their behalf at a general meeting or on a ballot. A power of attorney can only act for more than ...continue reading Powers of Attorney

All meetings other than annual general meetings are known as special general meetings. Special general meetings can be convened by: The owners corporation ...continue reading Special General Meetings