Special General Meetings

All meetings other than annual general meetings are known as special general meetings. Special general meetings can be convened by:

• The owners corporation chairperson or secretary
• A lot owner nominated by lot owners who have at least 25 per cent or more of the total lot entitlements
• The manager of the owners corporation:

o        If there is no committee, or

o        Acting on the authority of the committee, or

o        If nominated by lot owners who have at least 25 per cent or more of the total lot entitlements.

Notice of a special general meeting

The convenor of a special general meeting is required to give notice in writing of the meeting to each lot owner at least 14 days before the meeting. The notice must contain the following information:

• The date, time and location of the meeting
• The agenda for the meeting
• The text of any special resolution or unanimous resolution to be moved at the meeting
• A statement that the lot owner can appoint a proxy to attend the meeting

If owners representing 25 per cent or more of lot entitlements have requested the meeting, then the person convening the meeting must have the agenda approved by the relevant lot owners.

Activating your owners corporation

An owners corporation is required to hold its first general meeting within six months of registration with Land Victoria. If this has not been done, then all that is required is that owners representing 25 per cent or more of lot entitlements agree to call the inaugural annual general meeting of the owners corporation. After this meeting, an owners corporation is only required to have an annual general meeting if it receives or pays out money in a financial year.