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Except for two-lot subdivisions, all owners corporations must establish and keep a summary of its activities, undertakings and membership. A hard copy or electronic version of the following records must be kept as the owners corporation register:

  • The owners corporation plan number and address
  • The name and address of each lot owner
  • The name, registration number of contract details of the manager (if there is one)
  • Total lot liability and total lot entitlements
  • Lot liability and lot entitlements for each lot
  • The basis for setting of lot liability and lot entitlement (if available)
  • The date and details of each amendment of the owners corporation rules
  • Details of contracts, leases and licences entered into by the owners corporations
  • Details of insurance policies.

Availability of records and the register

The owners corporation records and register must be made available for inspection free of charge. However, a manager can charge the owners corporation for his or her time to supervise inspections of the records and register. If a person requests copies of the documents, the owners corporation can also charge a reasonable fee to provide them. The following people are able to inspect the owners corporations records and register:

  • A lot owner
  • A mortgagee of a lot
  • A purchaser of a lot

A representative of a lot owner, mortgagee or purchaser of a lot.

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